Guide to Speaking In Meeting

Guide To Speaking In Meeting

Worship with a concern for business:

  • The Spirit may speak through a less familiar voice if our oft-heard Friends refrain from the urge to speak too quickly.
  • The order of business items is subject to change, depending on the Holy Spirit and Friends' self-discipline.
  • We seek not compromise nor a grumbling "well, OK," but clarity on what God calls us to do here and now, know that we may be led later to some further action, understanding, and love.
  • Please look for text being presented. If it was ready by press time, look in these Advance Documents. Otherwise, it will be displayed on screen.
  • The doors to the physical room will be closed to late-comers for 5 to 10 minutes while Friends settle into worship. Please wait quietly outside the plenary room. Please silence your cell phone. If you are on Zoom, please silence your cell phone, landline, and any other potential disruptions.


For those joining in-person worship with a concern for business:


  • Enter quietly!
  • Sit toward the front and center of the hall.
  • Leave room on the ends of the rows for late arrivals.
  • Reserve the wheelchair-accessible space for those who need it.

During worship with a concern for business:

  • Stand (or raise your hand high) to be recognized. Use "Raise Hand" in Zoom (on the Reactions menu) to be recognized (on the phone, press -9).
  • Remember that the clerk does not always call on people in the order in which their hands appeared.
  • When the clerk has called on you, wait for the wireless microphone to come to you. For those on Zoom, unmute yourself (on the phone, *6).
  • Say your name and meeting.
  • Speak slowly and briefly, limiting your remarks to the question at hand.
  • For those in person, please be seated while someone else is speaking. For those on Zoom, consider lowering your hand—the person speaking may address your concern.
  • Ordinarily a person should speak only once to an item of business, unless to answer a direct question or to signal a significant change of heart.
  • If you are a Friend who does not speak easily, be bold if called. Your leadings may be the way the Spirit has chosen to speak to us.
  • Please do not try to argue the clerks (or anyone else) into your position.
  • While the clerks are trying to formulate a minute, help by holding them in prayer. Remember that the minute will rarely be worded precisely as you would have said it.
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